Further Details

Group Workshops & Participatory Events:

In order for your workshop or event to be successful a two-way relationship must be developed between our workshop or event leader(s) and your group. Participants, Group Leaders and Theatre Workout's Practitioners are all expected to adhere to our code of conduct.

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Workshop Basics:

1. All workshops are interactive and you are advised to wear suitable attire or bring a change of clothing with you. Comfortable, loose fitting clothing is ideal with suitable footwear.

2. Heeled shoes, boots, tight-fitting or restrictive clothing is not advised. You may be asked to remove these items for health and safety, and for productivity reasons.

3. You are also advised to bring with you bottled water, pen and paper.

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Q: Where will our workshop/event take place?

A: Venue names are always listed on your invoice and other booking documents. Workshop Venue addresses and map links can be found here.   

 

Q: How much do workshops cost? 

A: Prices depend on the nature of the booking you want to make, We make every effort to keep our costs low and to subsidise workshops for schools and youth groups, particularly from disadvantaged backgrounds, so have higher rates for leisure and corporate groups. Prices are generally based on the group size and event duration. Minimum rates apply*: 

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Educational West End Groups based on groups of 25+. Teachers go free but must be present and are encouraged to participate. Prices include VAT, studio hire, practitioners and tailoring to your group:

• Two hour workshops from £18.50 per student

• Three hour workshops from £25 per student 

• Four hour workshops from £35 per student

• Full day (six hour + lunch) workshops from £47.50 per person

£5 surcharge per person for film acting, armed stage combat, and make-up demonstrations due to extra equipment and resources required. 

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Educational Outreach Groups based on groups of up to 30 students per session. We can work with one group for the duration of a booking, or multiple groups for shorter sessions back-to-back, thus splitting the cost among more students. Prices include VAT, practitioners, tailoring to your group, travel and other delivery expenses. As a London-based company we are able to offer reduced rates to London schools. Where bookings require overnight accommodation prices may be higher:

• Half-day (up to three hours) workshop from £645 per booking (from £21.50 per student)

  • From £500 per booking for schools within London

• Full-day (up to seven hours inc. breaks) workshop from £1,200 (from £40 per student)

  • From £1000 per booking for schools within London

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Leisure Groups, including family and small groups, hen parties, social groups, etc. Prices include VAT, studio hire, practitioners and tailoring to your group:

• One hour events from £42pp (groups 6+), from £30pp (groups 12+), from £22.50pp (groups 20+),

• 90 minute event from £75pp (groups 6+), from £40pp (groups 12+), from £30pp (groups 20+)

• Two hour events from £90pp (groups 6+), from £50pp (groups 12+), from £35pp (groups 20+)

• Three hour events from £115pp (groups 6+), from £60pp (groups 12+), from £45pp (groups 20+)

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Business programmes aim to use our premium spaces in West End theatres, hotels and other top creative spaces with a higher ratio of practitioners to participants, compared to our other programmes. Prices include VAT, practitioners and tailoring to your group. Sample prices for groups of 15+ are:

• Three hour events from £95 per person

• Full day events from £170 per person

• Full day with buffet lunch from £195 per person

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Individuals (FITs) offer private, one-to-one masterclasses and coaching sessions ideal for audition preparation, acting coaching and bespoke theatre training experiences. Sessions can be booked for a maximum of three people booking together. Prices include VAT, West End Studio hire, practitioner, and tailoring to you:

• One hour class from £225

• Two hour class from £440

Q: Do teachers have to pay for workshops?

A: No, teachers accompanying students groups are free but must be present and we do encourage them to participate. 

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Q: Who leads the workshops? 

A: All Theatre Workout workshops are led by trained, professional theatre practitioners including actors, singers, dancers, directors, fight directors, make-up artists etc. Many of our team have performed in the West End, on national tours or have credits with companies like the RSC and National Theatre. Some have their own production companies but all have extensive experience leading workshops and have received training from Theatre Workout. All Theatre Workout practitioners are DBS (formerly CRB) checked and are covered by Theatre Workout's public liability insurance.

 
Q: Are there minimum or maximum numbers for your workshops? 

A: No. We will work with any group of any size, age, ability etc. However, for large groups we may split them between different studios with multiple workshops running simultaneously. 

 

Q: Are there any minimum fees for workshops? 

A: Yes. Prices vary depending on the nature of your event but are generally based on groups of 15, 20 or 25+. Group rates are above, but contact Theatre Workout for more information. 

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Q: We're a school, charity or not for profit organisation, so do we have to pay VAT? 

A: Yes. VAT is included in all prices quoted but exceptions may apply to some hospitality services such as travel and some guided tours. Many schools and charities can reclaim VAT from HMRC but you do have to pay it in the first place. 

 

Q: What is the youngest age Theatre Workout caters for? 

A: As a guide, seven is the youngest age Theatre Workout caters for, but exceptions may apply. There is no upper age limit!

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Q: Can I get a risk assessment?

A: Theatre Workout does not own or manage any of the venues used for workshops, and the content of each workshop may vary based on the age, ability, and requirements of each group taking part. As such, Theatre Workout does not have any risk assessments for its workshops.

 

However, every venue has been inspected by Theatre Workout. Any issues or concerns are reported back to Theatre Workout by its practitioners, and conversations are ongoing with venue management regarding the suitability of each venue for the delivery of workshops and we continue to liaise with them regarding post-COVID workshop safety.

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Practitioners are also trained in best practice, health and safety, and child welfare, to ensure workshops are delivered in a safe and productive manner.

 

Theatre Workout cannot be held responsible for individual action of participants outside of the instructions given, which may result in accident or injury to the individual in question, or to others.

 

Risk assessments for third party suppliers, such as accommodation or travel suppliers, may be possible. Please contact Theatre Workout at least three weeks ahead of your event to discuss.

 

Should a client need to conduct its own risk assessment, arrangements can be made with suppliers. Please contact Theatre Workout at least three weeks ahead of your planned risk assessment date.

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Q: How do you manage breaks?

A: During a standard two hour-long workshops no break is given. Students are permitted to use facilities within the venue if they need to go. Theatre Workout staff are not responsible for their supervision when outside of the workshop space.

 

During a workshop of more than two hours, toilet and refreshment breaks will be provided. Students and/or school staff must provide the groups refreshments unless arranged with Theatre Workout in advance.

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Day Long Workshops: Theatre Workout may be able to arrange lunch to be delivered to the workshop venue by arrangement. Alternatively students can bring a packed lunch or make provision to purchase lunch locally.

 

Most studios do not allow consumption of food without permission. If you want to hire the studio for your group to eat packed lunches etc after your workshop, studios must be hired for the extra time and a member of Theatre Workout staff must be present to ensure the space is left as it was found as we are responsible for the studio.

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Written permission must be received from Theatre Workout confirming the venue’s consent and the extra hire must be paid for.

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If workshops are cut short to enable you to eat without the extra hire, written consent is still required and permission must be sought from the venue management.

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Q: What happens if a venue is evacuated?

A: In the event of an emergency evacuation during one of our workshops or at any other venue, please follow venue staff instructions.

 

Please be aware that each workshop venue used by Theatre Workout will have its own evacuation procedure. Workshop leaders and group leaders should both take responsibility for checking evacuation procedures on arrival at the workshop venue

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Details of the Assembly Point can be obtained from venue staff on the day of arrival.

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Photography and Filming

Theatre Workout reserves the right to record any of its workshops for internal documentation, staff assessment, and quality control. This may include the taking of photographs or video.

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If any images or recordings are suitable for marketing purposes, authorisation will be sought from the school and or students before use.

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Theatre Workout permits clients the use of photography and filming in its workshops. Any copies provided to Theatre Workout for the companies own documentation would be gratefully received.

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Permission to take photos or to film outside the workshop studio must be obtained from the venue management.

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​Accidents and illness

Theatre Workout staff are trained to avoid accident or injury in all workshops, however some workshop content may involve some degree of risk, such as in stage combat, or any other physically based workshop, such as dance or physical theatre. Practitioners will always exercise caution when conducting any exercise.

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Theatre Workout can take no responsibility for unavoidable accidents outside of its control during the workshop or within the workshop venue, caused by individuals within the group, other persons within a venue, or by the physical venue itself.

 

In the event of a student suffering an accident during a workshop with Theatre Workout:

• Both Theatre Workout staff and the group leader will establish what action needs to be taken and will put any measures in place together

• In the event of minor issues, the affected individual should be cared for by group leaders/teachers while the practitioner continues with the workshop.

• In more serious circumstances, a workshop may be terminated, especially if the health and safety of the group is of concern.

• Theatre Workout staff may not be able to provide any form of medical treatment. If necessary, Theatre Workout or venue staff may contact the emergency services. The group leader must ensure that the child is cared for until further help arrives

• Details of all accidents should be reported to the Theatre Workout main office in writing by both the workshop leader and the group leader

 

First Aid Kits are usually located within each workshop venue. Please consult venue staff if necessary.

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Any known health or welfare issues affecting individuals within a group should be reported at the time of booking. Measures can be taken to avoid triggering any conditions.

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Any known issues regarding injury or limitations should be reported at the start of the workshop.

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Any person within a group displaying symptoms associated with COVID-19 should not attend the workshop, neither should any person with whom they have been in contact within 48 hours.